User cards are assigned to each of your users and allow you to easily access each user’s license assignments. You can quickly search for user information by clicking the magnifying glass on the top bar and type the name of user you are looking for


The search will provide up to 10 context-sensitive suggestions regarding information about the user you searched for.

If you use the user card to search for information about a specific online user, you will see a complete overview of:

  • Info- all in one unique view you see info about:
    • Active Office 365 Services in the last 30 days
    • User details: display name, email address, job role, address, department, etc.
    • Licenses: active licenses and other licenses that could potentially be assigned
    • Software Licenses
    • Office Installations
    • Devices information
    • Mobile Devices information.
  • Exchange:
    • Details
    • Stats
    • Connection Types
    • Custom Attributes
    • Mailbox AutoReply Configuration
    • Total mail sent and received over time
    • Users with access will show the list of the users with access to that specific Mailbox. In order to allow an user to access to a mailbox the action is Grant access to Mailboxes
    • Mailbox rights refer to the mailboxes the owner of the User Card has access to. To allow a user to access a mailbox the action is Grant Access to Users.
  • OneDrive: shows a user’s daily and monthly OneDrive usage, as well as relative details and stats data.
  • Skype for Business: allows you to check a user’s Peer Sessions, Participate and Organize Conferences, Message, Audio and Video Sessions and their durations, etc.

You can adjust the time interval over which you would like to view a user’s activity. You have options to view activity from: last 7, 30, 90 and 180 days. 

Note: this feature only shows information about Skype for Business Online, not on Premises.

  • Audit: shows activities performed by a user within the last 30 days with Audit Analyzer capabilities and a possibility to add additional columns as well as export the results in Excel/PDF.
  • Application Usage shows the application usage in the last 30 days
  • SharePoint: shows SharePoint activities in the last 7, 30, 90 and 180 days
  • Yammer: shows user last activity date and activities performed on Yammer in different time periods in the 7, 30, 90 and 180 days.
  • Groups: shows the Distribution, Office 365 and Security Groups the user belongs to. 
  • Teams: shows the Teams Groups the user belongs to and activity statistics. 
  • Notes: you can add notes at user or tenant level. Use Tenant Notes to take and share the notes with all the users of your tenant. This function is useful for call center operators to share notes regarding specific users.

Note: The management actions can be applied directly in the User card once management is activated.

Published: 06/26/2019

Updated: 09/01/2020